When creating time-based (charter) loads, it may be necessary to edit the routing or the loading after a cash-type payment has been made. However, the expense for each leg is created separately, and if an attempt is made to edit each leg, you will end up with multiple Remainder Payments that cannot be combined to complete the route, even if the total remaining balance is sufficient.
Collapse Loads
If there is a possibility that a time-based load may need to be edited after a cash-type payment, collapse the loads before printing the receipt by clicking on the load number and selecting Collapse Time Based Loads.
FlightSpan™ will suggest which loads to collapse.
If you wish for a load to be kept separate, drag it into the Keep Separate column.
If one load does not connect to the others, FlightSpan™ will recommend that it be kept separate.
Note: If a non-contiguous load is collapsed with the others, no additional costs will be added – in the example above, no additional time will be added for a WAKK-WAJJ leg.
Once you have the loads in the desired columns, click Collapse, and the separate loads will be combined into one load, with
- The description of the selected load retained, and with the routing added
- The total minutes combined
- The first departure point
- The last arrival point
- Total cost is recalculated, which may result in a slight difference in total due to company rounding settings
Note that if the collapse is initiated from other than the first load, that load’s departure point becomes the collapsed route departure point.
Because time based loads cannot be collapsed after printing the receipt, a warning can be displayed in the print dialogue box if there are any uncollapsed loads.
If your company SOPs include collapsing time based loads, the warning can be switched on from Company Custom Settings.
Parent and Child Loads
Child loads can be created before or after collapsing the loads. To create a child load, click the blue pencil icon on the desired parent load.
Then select one of the + Adult, + Child, or + Infant buttons.
Change the load description and add passengers and cargo as desired. If adding cargo only, click the X to remove the passenger type.
When child loads are created, the fsTBL rate is assigned automatically with no charge. Only new parent loads incur a charge.
Each child load will remain under its parent, with the first block white instead of yellow to make distinguishing between parent and child loads easier.
Child loads can also be created from another child load. It will be associated with the same parent.
When you collapse the loads, all child loads are reassigned to the remaining parent load.
Note: Child loads are sorted by Load Number (the order in which they are created).
Editing Completed Payments
After cash has been received and the receipt printed, the routing can be changed by editing the parent load using the blue pencil icon.
Add subsequent parent loads using the blue pencil icon on the Remainder Load.
Continue adding or editing parent loads as desired; however the original payment amount cannot be exceeded.
Child loads can be moved to a different parent by clicking on the blue load number, then Move to Different Parent.
Select the desired parent load and click Transfer.
The child load will be transferred to the new parent.
Child load descriptions and routing can be edited independently of the parent loads to facilitate flexibility on where child loads embark and disembark.
