Refining Scheduled Flight Details

Video Version

Privacy, Tags, and Notes

The flight may be hidden on the public calendar by checking the Private box. 


Tags that may be visible on public (depending on the settings) and will be visible internal calendars may be added to a flight for a variety of reasons. Some examples where they might be useful are tagging training flights; assigning practice areas for training flights; and tagging positioning flights.

Tags are visible when hovering on the Scheduling Calendar,

On the Two Week Calendar,

And when hovering on the Monthly Calendar.

Internal Notes

Internal notes will be visible on internal calendars but not on public calendars. 

Schedule Notes

Schedule notes, which can be added to individual legs, will be visible on the public calendars. 

Schedule Notes can also be viewed in FlightSpan™ Ops by hovering over the note icon that appears in the Scheduled Legs section of the Schedule Detail.

Published Notes

Published Notes can be set on each load.

Published Notes are visible on both internal and public calendars on the two week calendar:

And on the monthly calendar when you click on the flight:

Leg Details

Legs may be edited by clicking the pencil icon or the fuel icon. 

Both buttons pull up the same window. 

On an en route leg (e.g. WAJJ-KAS), Additional Flight Time of 10 minutes (second screenshot) will be added to the calculated Leg Duration of 1:12 (first screenshot).

The default setting in FlightSpan™ Ops is for traffic patterns to last six minutes, but from the Aircraft EFB Preferences tab, you can set a different default for each aircraft type.

Additional Flight Time will override the total Leg Duration. 

Additional flight time will be indicated on the Schedule Detail with a plus symbol. (See the NOI-NOI leg)

If the departure point is a refueling point, then the ground time is increased by the additional ground time for refueling if that value has been set under the EFB Preferences tab for each aircraft type. Ground time can also be adjust manually for each leg.

Adjusting ground or flight time will correspondingly change the Estimated Duty Time. 

Crew roles can also be changed for a given leg. 

Reducing payload will override the default payload calculation.

Cruise altitude is prefilled based on the most efficient altitude for the leg length, but may be changed to accommodate terrain. Cruise speed should be changed only under special circumstances. 

Checking the Refuel button overrides the default assumptions, and fuel will be added to arrive at the next refueling point with company reserves. Note that you can set a Flight Coordinating fuel reserve that is higher than your standard company fuel reserves for each aircraft type.

Predefined routes may be added, for instance the VFR route from Jayapura VOR to Mulia via Dorman Pass. 

If the route in the database is for the reverse direction (as in this case) reverse the route by clicking on the invert button. Clear the route with the x button. 

Assign crew roles, purpose and any other required details, and save. 

Selections made on leg one will be pre-filled on subsequent legs, with the exception of the purpose code. Choose the correct purpose code for each leg. 

Add/Delete Legs

You can add more legs with the green plus button. The new leg will copy the purpose code, crew, etc. from the previous leg.

Clicking the blue back arrow will add a leg back to home base. 

Insert a leg by clicking the green Insert button.

Delete a leg with the red trash can icon.

Move Load to a Different Leg

Loads can be easily moved if a load is on the wrong leg. This is most likely to happen if you have a flight going from A-B-A-C, and you have a load going from A-C (not on a separate manifest), since FlightSpan™ defaults to placing the load on the flight the first time it departs the load’s departure point.

You may notice the problem from the Scheduled Legs section, where the Payload isn’t correct.

And if you have created a manifest for the first leg, you will see the load in the Loads Transiting section below the manifest.

From the Schedule Detail, click on the pencil icon next to the load you wish to move.

In the Load Detail, open the Departure Leg and select the desired leg.

The Payload section will now be correct and the load will no longer be in the Loads Transiting section of the manifest.

Video Version