From the Scheduling Calendar, click on a flight to access the Schedule Detail page.
While viewing the Schedule Detail, scroll down to the Loads sections.
Non-Manifest Loads
Manually Create Non-Manifest Load
Non-Manifest Loads are generally outstation-outstation or outstation-home base loads. Create a new non-manifest load by clicking on the green plus button.
Enter as much detail as you can and click Save.
If the flight departs the load’s departure point more than once, select the correct Departure Leg.
Import Non-Manifest Load
Click the light blue link icon to import a Payment Load
Search by date, name, waypoint identifier, or any other detail associated with the flight to find all loads associated with the search criteria. Select the desired load and click Import.
Click the dark blue link icon to import a load from Flight Requests.
Search using any piece of information in the request, select the request and click Import.
Non-manifest loads can also be added by dragging a Flight Request or a Payment onto the scheduling calendar.
If there are associated payment details (account number or a cash-type Payment record) you will be asked if you want to add it to a manifest. Select Only Create Schedule.
Edit Non-Manifest Load
Edit a load by clicking on the blue pencil icon.
If the load is associated with a Payment, the payment itself will open for editing. Clicking on the Payment icon will also open the Payment for editing.
Delete Non-Manifest Load
Delete a load by clicking on the Load number, then Delete Non-Manifest Load.
If the load is associated with a Flight Request, you will be given the opportunity to update the Flight Request with any changes that have been made.
Manifest Loads
Manifest Loads are either home base to outstation loads, or from a location where you have an agent who is logged into FlightSpan™ Ops and can create flight manifests. Manifests are a collection of loads all originating from one location, but often with multiple destinations. (Not all organizations will choose to use manifests.)
Note: all loads on manifests must be associated with a FlightSpan™ Payment.
Create Manifest Loads
One way to create a manifest is when dragging a flight request with an associated account number onto the scheduling calendar, you will be asked if you want to create a manifest.
The manifest can then be edited by clicking on the manifest number from the Schedule Detail page.
A second way to create a Manifest Load is from the New Flight Manifest page which is accessed from the menu bar, from the home page, or using the green new button on the Flight Manifests page.
Select the desired leg from a scheduled flight, which will link the manifest to that leg and import the relevant flight information, and click Save.
You can also add a load to an existing manifest by opening the manifest, scrolling down and creating a new Payment Load by clicking the green plus button. See the Creating Payments lesson for greater detail.
Enter payment details in the top section.
Add the load using the green plus button.
Enter the load details, and click the Add Children and/or Add Infants buttons as necessary and click Save.
If the payment is associated with an account, the payment will be added to the manifest. Adults, children, and infants will each be listed on a separate line on the manifest.
If it’s a cash payment, print the receipt to activate the load.
Then manually link the load(s) to the manifest using the blue airplane icon.
Link an existing Payment Load to the Manifest
To edit the manifest, click on the manifest number in the Manifest Loads section.
From the manifest detail page, link an existing payment load to the manifest by clicking the blue plus button.
Search using date, waypoint, load details, or any other data associated with the flight, select the load from the list and click Link. The list is arranged alphabetically by departure point, then destination, then by date.
The selected load will be added to the manifest.
Link a Non-Manifest Load to the Manifest
If a non-manifest load has an associated account number or an associated Payment, it can be moved to the manifest by clicking on the blue Load button, then Move this load to a Manifest.
Link to an existing manifest or select Create New.
Unlink a Load from the Manifest
From the Schedule Detail page, click on the manifest number.
Then click on the red unlink button.
Select whether you want to leave the load on the flight or whether you wish to unlink it, then click Unlink.
Manifest status can also be linked, unlinked, created, or viewed from the Manifest column on the Scheduled Legs section of the Schedule Detail page.
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