Fuel Transactions List
Select Fuel Transactions List from the Fuel Management menu on the lower left.
There are three types of fuel transactions:
- Audit – someone has verified fuel quantity at a location
- Drop – a pilot has delivered additional fuel to a location
- Use – a pilot has used fuel from a location
By default, only transactions for your company are displayed, with the most recent at the top. Transactions can be filtered using the dropdown arrows or calendar, sorted by clicking on the blue column headers, or searched from the search windows. To display fuel belonging to another company, select from the dropdown list in the Fuel Owner column.
To view or edit transaction details, click on the date and time of the transaction.
Fuel Drop and Use transactions uploaded from the EFB will be automatically linked to the associated Flight Record and Payment Record.
Note that when using the Simple fuel management, the Containers fields will not be displayed.
Fuel Audit transactions uploaded from the EFB will be automatically linked to the associated Flight Record. No Payment Record is associated with audits.
The difference between the audit and the previously computed fuel quantity will be noted.
New Drop or Use Transaction
While most fuel transactions are recorded on the EFB and uploaded to FlightSpan™ Ops, you can create a new Drop or Use transaction by clicking the green New button on the top right.
Enter the Effective At time, the waypoint, and if desired the person making the entry.
If a Payment already exists, link to the Payment Record. If one does not exist, leave it blank and create one later.
Link to an existing Flight Record.
Fuel Owner defaults to your company; if it is anyone else, select from the list.
Toggle between Use and Drop. The default account number for the transaction type will be prefilled.
If you change fuel owner, manually change the account number as necessary.
Fuel quantity numbers are automatically positive for Drop transactions and negative for Use transactions.
The Changes to Container Counts are used to update the container counts on the Fuel Inventory Status. Manually enter negative numbers to indicate a decrease in the count of containers with fuel or empty containers, and positive numbers to indicate an increase.
Note: When you remove a container from a location, it will always be recorded as a separate Drop transaction.
Note that when using the Simple fuel management, the Containers fields will not be displayed.
Save the transaction if it is linked to an existing Payment Record.
Otherwise, click Save and Create Payment.
A Payment Record will be created and linked to the fuel transaction.
Fuel Inventory Status
Select Fuel Inventory Status from the Fuel Management menu on the lower left.
Fuel is listed alphabetically by waypoint. By default, only fuel owned by your company is displayed.
Sort by clicking on the column headers, filter by the dropdown lists, or search using the search boxes.
Hover over the fuel quantity for details. Click on the fuel quantity to be taken to the Fuel Transactions List
Note: With Simple fuel management, no hover information is displayed since only the total fuel quantity is shown.
The Fuel Transactions List will be pre-filtered for all transactions for your company for that fuel type at that location.
New Fuel Audit
While most fuel audits are recorded on the EFB and uploaded to FlightSpan™ Ops, you can create a new audit by clicking the green New Fuel Audit button from either the Fuel Inventory Status list,
Or from the top left of the Fuel Transactions List.
Complete the time, waypoint, and Audited By fields. Select a different fuel owner if needed; your company will be selected by default.
The default account number will be prefilled.
Note: The account number on an audit transaction is used to charge any audit differences.
For Advanced fuel management, if you enter the number of containers, the Liters, Gallons, and Containers fields are automatically populated, based on the containers or fractions of containers entered. The number of Containers With Fuel is also automatically calculated based on the assumption that whole containers are full.
If you enter either liters or gallons, the other fuel unit, the number of Containers, and the Containers With Fuel will all be automatically calculated.
Adjust the number of Containers With Fuel and the Empty Containers as needed to reflect the actual count, and add any notes as needed, then save.
When using the Simple fuel management, no containers will be displayed, and only the total volume of fuel needs to be entered.
