Creating and Linking Loads

Video Version

From the Scheduling Calendar, click on a flight to access the Schedule Detail page. 

While viewing the Schedule Detail, scroll down to the Loads sections. 

Non-Manifest Loads

Manually Create Non-Manifest Load

Non-Manifest Loads are generally outstation-outstation or outstation-home base loads. Create a new non-manifest load by clicking on the green plus button. 

Enter as much detail as you can and click Save.

Import Non-Manifest Load

Click the light blue link icon to import a Payment Load

Search by date, name, waypoint identifier, or any other detail associated with the flight to find all loads associated with the search criteria. Select the desired load and click Import.

Click the dark blue link icon to import a load from Flight Requests. Search using any piece of information in the request, select the request and click Import. 

Delete Non-Manifest Load

Delete a load using the red trash can icon.

Manifest Loads

Manifest Loads are either home base to interior loads, or from a location where you have an agent who is logged into FlightSpan™ Ops and can create flight manifests. Manifests are a collection of loads all originating from one location, but often with multiple destinations. (Not all organizations will choose to use manifests.) 

Note: all loads on manifests must be associated with a FlightSpan™ Ops Payment. [insert link]

Create Manifest Loads

One way to create a manifest is when dragging a flight request with an associated account number onto the scheduling calendar, you will be asked if you want to create a manifest. 

The manifest can then be edited by clicking on the manifest number from the Schedule Detail page. 

A second way to create a Manifest Load is from the New Flight Manifest page which is accessed from the menu bar, from the home page, or using the green new button on the Flight Manifests page. 

Select the desired leg from a scheduled flight, which will link the manifest to that leg and import the relevant flight information, and click Save.

You can also add a load to an existing manifest by scrolling down and creating a new Payment Load by clicking the green plus button. See the Payments lesson for greater detail. [insert link]

Enter payment details in the top section.

Add the load using the green plus button.

Enter the load details, and click the Add Children and/or Add Babies buttons as necessary and click Save.

If the payment is associated with an account, the payment will be added to the manifest. Adults, children, and babies will each be listed on a separate line on the manifest. 

If it’s a cash payment, print the receipt to activate the load.

Then manually link the load(s) to the manifest using the blue airplane icon.

To edit the manifest, click on the manifest number in the Manifest Loads section.

From the manifest detail page, link an existing payment load to the manifest by clicking the blue plus button. 

Search using date, waypoint, load details, or any other data associated with the flight, select the load from the list and click Link. The list is arranged alphabetically by departure point, then destination, then by date. 

The selected load will be added to the manifest. 

If a non-manifest load has an associated account number, it can be moved to the manifest by clicking on the green Move button. 

Link to an existing manifest or select Create New. 

To move a non-manifest load associated with a cash payment to a manifest, click on the Linked Payment Load icon.

From the Payment page click on the airplane icon on the lower left to Link to an existing manifest. 

Select the desired manifest and click Link. 

From the Schedule Detail page, click on the manifest number.

Then click on the red unlink button.

And confirm you want to unlink. 

Manifest status can also be linked, unlinked, created, or viewed from the Manifest column on the Scheduled Legs section of the Schedule Detail page. 

Video Version